The District is hiring!
DISTRICT ADMINISTRATOR
The Buffalo Mountain Metropolitan District (BMMD), located in beautiful Silverthorne, Colorado is hiring a District Office Administrator. This is an excellent opportunity for a detail oriented professional to join our team. This position is responsible, in conjunction with the District Manager, for receiving monthly invoicing, communications with the public, overall office management and enforcing and administering District regulations.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Accounting Services
- Receive and code all invoices for accounts payable
- Vendor administration, resolves vendor inquiries
Board of Director Administration
- Serves as Secretary to the Board of Directors
- Assists with Board meeting materials
- Documents all Board actions by recording monthly meeting minutes
Communications
- Answer incoming calls and walk-in customer inquiries
- Administer and update the District website with current news and relevant topics
- Assist with drafting articles, creation, and publication of the District electronic newsletter
- Defuse angry customers by active listening, empathy, and problem-solving
- Communicates with homeowners, HOA’s and property managers on status of projects and emergency outages
Office Management
- Assist with filing annual notice requirements with State and local governments
- Manage District filing systems and official records
Rules & Regulations
- Interpret and enforce the District Rules and Regulations and related policies.
- Protective Covenants – Work in conjunction with covenant enforcement personnel and assist with enforcing the Covenants when needed. Conduct site visits to investigate violations, issue warning and citations, resolve disputes and imposes fines when necessary. Report monthly activities at Board meetings
- Architectural Review – Administer and enforce the District Architectural Guidelines. Process applications for review, examine required documentation, determine if exterior projects adhere to Guidelines, conduct site visits as necessary, and consult with Manager for approval or recommendations to the Board
MINIMUM QUALIFICATIONS
- Preferred Bachelor’s degree in Business Administration or Accounting; High School diploma (or GED); and five years related experience in utility, general business, accounting or office management
- High level of knowledge with Microsoft office suite experience (Word, Outlook, Powerpoint, Excel). Must be experienced working with Excel spreadsheets.
- Familiar with video conferencing software
- Prefer work history with accounts payables, customer service, or in the water/sewer utility field
- Ability to write difficult correspondence and reports
- Ability to effectively communicate in small and large group situations
- Ability to understand, explain, and enforce regulations and policies
JOB DETAILS
- Exempt position. Starting pay range is $60,000 - $70,000 depending on qualifications and employee housing needs (see below) with performance-based annual increases thereafter
- Employer paid health, dental & vision insurance. Spouse or family coverage paid by employee. Health benefit expense costs can be passed to employee if not utilized
- Employer paid long-term disability insurance and life insurance
- 457 retirement plan employer matches up to 4%
- Five (5) hours of sick leave per month and vacation is based on length of service; employee to accrue 120 hours in first year over 26 paychecks or 4.615 hours per paycheck. After 3 years, annual vacation accrual increases to 200 hours.
- 10 paid Holidays plus 2 days of personal leave annually
- Paid (Flex) time off will be offered in exchange for additional hours worked outside the scope of regular business hours (ie more than 40 hours/week)
- Mileage reimbursement if access to District vehicle not available
- Hours are 8:00 a.m.–5:00 p.m., Monday-Friday, 1 hour lunch (40-hour week). Limited on-call/after hour for emergency customer responses during watermain breaks and other system emergencies. Attend monthly Board meeting third Tuesday evening of the month.
- Must have valid driver’s license and operational vehicle. BMMD is a drug free workplace
Employee Housing
- Paid employee housing for 2 years located at District office facilities can be available with adequate notice. Spacious 3-bedroom, 3-bathroom Condo includes: laundry, parking spaces for 3 vehicles (no garage), small backyard area, and utilities included, except cable. Reduced employee rent will be charged starting year three
- If housing is not needed, a 10% increase in salary will be applied to the starting salary range
Other Requirements
This position reports to the District Manager and Board of Directors. Orientation and training period expected to take up to 6 months to achieve general competency unless previous Special District experience is part of the work history. Physical demands require long periods of time spent sitting at desk working on computer. Position requires walking on uneven ground during property inspections. Need for writing/typing, grasping/turning, and lifting/carrying 10-15 pounds frequently.
To Apply
To apply, qualified candidates must submit a District employment application, resume, cover letter, and three professional references to Buffalo Mountain Metropolitan District, Attention District Manager, Will Yates by email to will@bmmd.org. Job application can be found below. This position will remain open until filled.